• Accounts Payable/Payroll Clerk

    City of Kingsland
    Job Description
    148-07 Accounting Technician
    Accounts Payable/Payroll Clerk - Open Until Filled
    Pay Range: $12.62-19.08/hour ($26,249 - $39,686) (DOQ, Annual)
    General Statement of Job
    Summary:  Under General Supervision the Accounting Technician computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

    Essential Duties and Responsibilities include the following. Other duties may be assigned.



     
    • Compiles and sorts documents, such as invoices and checks, and accounts payable records, substantiating business transactions.
       
    • Prepares and maintains various spreadsheets for accounts payable and files.
       
    • Verifies and posts details of business transactions, such as items received and funds disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
       
    • Reviews invoices against purchase orders and prepares for payment.
       
    • Monitors loan transactions to ensure that payments are up to date.
       
    • Codes general ledger data for input to financial data processing system according to company procedures.
       
    • Assists employees, vendors, or customers by answering questions related to accounts, procedures, and services.
       
    • Maintains payroll information by collecting, calculating, entering, and downloading data.
       
    • Resolves payroll discrepancies by collecting and analyzing information.
       
    • Provides payroll information by answering questions and requests.
       
    • Maintains employee confidence and protects payroll operations by keeping information confidential.
       
    • Contributes to team effort by accomplishing related results as needed.
     
    Qualifications
    Qualifications to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    Education and/or Experience - Associate's degree (A. A.) or equivalent from two-year College or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.
    Language Skills - Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
    Mathematical Skills - Ability to calculate amounts; such as discounts, interest, and percentages.
    Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
    Computer Skills - To perform this job successfully, an individual should have a working knowledge of Accounting software; Database software; Internet software; Payroll systems; Excel spreadsheet software and Word Processing software.
    Certificates, Licenses, Registrations - Current Georgia Driver’s License
    Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
    Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
     
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      To perform the job successfully, an individual should demonstrate the following competencies:

      Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

      Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

      Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

      Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

      Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

      Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

      Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

      Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

      Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

      Cost Consciousness - Develops and implements cost saving measures; Conserves organizational resources.

      Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

      Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

      Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Adapts strategy to changing conditions.

      Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

      Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.

      Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.

      Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

      Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

      Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

      Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.

      Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

      Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.

      Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.

      Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

      Innovation - Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas.
    Miscellaneous Information
    NOTICE: The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact the Personnel Department to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.
    DISCLAIMER: Job profiles are not intended, nor should they be construed to be, an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions, or similar behaviors, attributes or requirements associated with a job. A job profile is not a comprehensive job description. It is intended for the sole purpose of acquainting a person who is unfamiliar with such position with a brief overview of the position's general direction and scope. This position profile is confidential, is intended for internal use only and may not be copied or reproduced by anyone for any purpose without written permission from the Human Resources Director or the City Manager.
     
    Contact Information